BSA Troop 854 Guidebook and Bi-Laws Revision Proposal 2011
Please use this form to propose any changes to the troop by-laws or guidebook. Current editions of both documents are available at www.troop854.com. Using MS Word (or any other text editor) fill in the appropriate blanks on this form. To save time and insure accuracy, you may copy and paste from the appropriate document(s). Save the document as a .doc or .txt file and forward to CCTroop854@aol.com. The deadline for submitting change proposals is 9:00 pm, Tuesday, May 24, 2011.
Please fill in all the appropriate information necessary to complete the form.
Submitted by:
Name: Gary Marchese Scout [ ] Parent [X ]
This proposal is an:
[X] addition
[ ] deletion
[ ] modification
To the existing:
[X] Troop 854 Bi-Laws
[ ] Troop 854 Guidebook
On page__4__, paragraph__12_, the current version states: Nothing
I propose the following changes be made to the above-cited text: I propose to add item 12 as follows:
12. Troop Budget:
(a) Annually, at the July Committee Meeting, the Treasurer, with input from the Committee Chairman and Scoutmaster regarding the coming years program, shall present the Committee with a balanced, proposed Troop Budget for the twelve (12) month period starting August 1 of the current year (budget year). The proposed budget shall include:
i. Projected income and expenditures with detailed line items for the upcoming year.
ii. Actual income and expenditures for the current year with estimated values for the balance of the current budget year.
iii. Actual income and expenditures for the preceding year.
(b) The proposed Troop Budget will be issued by the Committee Chairman, via standard communication methods, to the parents of all active scouts within one week of the presentation with notification of the review period and voting date for the proposed Troop Budget, which will take place at the next scheduled Committee Meeting.
(c) Comments to the proposed Troop Budget will be accepted by the Committee Chairman and/or Troop Treasure prior to and during the August Committee meeting. The comments do not need to be distributed, but will be presented during the discussion period prior to voting on the budget.
(d) During the August Committee meeting, the proposed Troop Budget will be reviewed, discussed, adjusted as necessary and voted upon. The proposed Troop Budget requires a majority approval of eligible voters present at the August Committee meeting to pass and become the current year Troop Budget.
(e) The Committee shall adhere to the Troop Budget except line items may be altered by a two thirds (66%) majority of those attending a Committee Meeting in which such change is presented as long as the budget remains balanced.
(f) The Troop Treasurer shall present a year to date update of the Troop’s finances and actual budget figures at each of the Monthly Committee meetings including all income and expenses as of that month. If the Treasurer, or Assistant Treasurer, is unable to present at a Committee Meeting the Committee Chairman shall be responsible for reporting the financial report on their behalf.
(g) If not contradictory to laws and regulations, a positive balance may be carried over to the next budget year; however, a negative balance of more than $500.00 may not be carried over, except as voted by a two thirds (66%) majority of those in attendance at the Committee Meeting in which the proposed Budget is voted upon.
The reason for the proposed change:
1. Recently, there has been no Troop budget, so we have no way to understand if we can afford proposed expenditures. By including this paragraph in the Bylaws, it becomes mandatory to provide a budget every year. A budget will allow comparison to the income and expenditures realized in previous years.
2. A Troop budget is a necessary tool for financial accounting, especially for a Troop of our size, and will allow parents of active scouts to understand the larger picture of the Troop’s financial activities. It will help to prevent overspending and will aid in foreseeing financial issues so that planning for necessary Troop fundraisers, if required, can be planned in advance.
3. A budget will assist the Treasurer to understand the projected cash flow of the Troop.
May 24th, 2011 | Category: Uncategorized | Comments Off
